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A regularly scheduled board meeting of DYHA took place on Thursday, April 11, 2013 at 8.00pm at SONO Ice House.  Present board members were Todd Halloran, John von Stade, Art Flynn, Jeff Eccleston, David Hill, Larry Paredes, Lisa McCarthy, Nick Hathaway, David Johnson, Kevin Cassidy, Pete Canelli and Gigi Williams.

President’s Remarks
Todd Halloran congratulated the coaches and girls of the U-14A team on their recent performance at the Tier II USA Hockey National Tournament in San Jose, CA, where they finished as Runner-Up. Their outstanding representation of the program on and off the ice was noted.
Coach Jamie Tropsa is also to be congratulated on being named SCHRA Coach of the Year.
 
Secretary
On March 14, 2013 the board voted and approved Dawn Bryson as Assistant Registrar.
On March 25, 2013 the board voted and approved John Massey as Assistant Scheduler.
Gigi Williams notified the board of key upcoming dates in terms of the by-laws.
DYHA’s Conflict of Interest Policy was distributed to the board in advance of the meeting. Disclosure forms were completed by those present.
 
Board Succession
Updates were given on open positions by those present.
 
Injured Player Refund Policy
The board approved the policy drafted by John Fraser and presented by Larry Paredes.
 
Social Media Responsibility Guidelines
The need for a Social Media Responsibility guideline was discussed.  The discussion covered a review of peer organizations’ approaches, the umbrella phrasing of DYHA’s existing code of conduct and the need for education.  It was highlighted that online behavior meets the definition of conduct that can reflect poorly on the player and association.  It was suggested that in addition to specifying social media conduct in the association code, the expectation of player conduct is addressed in the Coach/Player briefing at the start of the season and noted in the Manager’s handbook for Coach/Parent meeting agenda.
 
Communication
A memo was presented outlining the content and board member responsibilities in establishing a Facebook page and Twitter feed for DYHA.  David Johnson will oversee and Gigi Williams will be temporary Social Media Coordinator until a volunteer is identified.
 
Registration
Registration for Mite –Senior Major returning players closed April 1, 2013.  Senior House and Squirt House at or near capacity.  Mite House numbers are close.  There are open spots for Mini- and Mighty-Mites, for which registration opened April 2, 2013.  Reminders will be sent to previous participants.
 
Girls Travel
The composition of the U-12 and U-14 teams was discussed, following tryouts held April 9 – April 11, 2013.
The Board also discussed matters regarding 3 U-12 candidates for impact player spots.  Questions were asked and answered.  Based on recommendations provided by the relevant coaches and independent evaluators, a majority of the directors that do not have a conflict with the matter submitted to a vote, approved the two impact players at the U-12 level.
 
Boys Travel
Midget Tryouts were held March 28 – April 7, 2013.
The Midget teams have been announced and players are completing their letters of commitment.  Supplements have been set and will be collected.
At the Bantam level, team composition was discussed following tryouts held April 5 – April 10, 2013. 
The Board also discussed matters regarding: (i) two injured tryout candidates and (ii) four candidates for impact player spots.  Questions were asked and answered regarding the matters discussed above.  Based on recommendations provided by the relevant coaches and independent evaluators, a majority of the directors that do not have a conflict with the matter submitted to a vote, approved two impact players at the Bantam level.
 
With no further business to discuss, the meeting adjourned at 10.12pm.
 
Gigi Williams
Secretary